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<div class="note">
<h2>Note</h2>
<p>The following instructions were created for use with Adobe Acrobat version 9. If you are currently using Adobe Acrobat version 8 or earlier, please contact the 
<a href="mailto:helpdesk@wpi.edu">Helpdesk</a>.</p>
</div>

<h2>Benefits of Converting an Electronic Document into a PDF File</h2>
<ul>
	<li>The viewer can open the document with a free Adobe Reader, and does not require another software program to view.</li>
	<li>The document becomes considerably more difficult to edit by a viewer.</li>
	<li>PDF documents may be searched more quickly and in more ways than word processed documents, specific locations in the file may be bookmarked, and notation of the file is easier than with word processed documents.</li>
	<li>NSF grant proposals must be submitted in PDF format.</li>
</ul>

<div class="note">
<h2>Note</h2>
<p>There are 5 options for creating a PDF file, all of which are described here:</p>
<ol>
<li><a href="#office">Using Microsoft Office 2007's <i>Save As PDF</i> feature. </a></li>
<li><a href="#acrobat">Using Adobe Acrobat</a> on your own computer or any machine on campus.</li>
<li><a href="#printers">Using printers</a></li>
<li><a href="#primopdf">Using PrimoPDF</a></li>
<li><a href="#rdc">Using Remote Desktop</a></li>
</ol>
</div>

<a name="office"></a><h2>Using Microsoft Office 2007</h2>
<ol>

 <li>Click the Microsoft Office Button.<br>
 <div class="photocenter"><img src="http://www.wpi.edu/Academics/ATC/Collaboratory/HowTo/Word/Images/saveaspdf1.gif"></div></li>

 <li>Point to the arrow next to <i>Save As</i> and then click <i>PDF or XPS</i>.<br>
  <div class="photocenter"><img src="http://www.wpi.edu/Academics/ATC/Collaboratory/HowTo/Word/Images/saveaspdf2.gif"></div></li>

 <li>In the <i>File Name</i> list, type or select a name for the document.</li>

 <li>In the <i>Save as type</i> list, click <i>PDF</i>.</li>

 <li>If you want to open the file immediately after saving it, select the <i>Open file after publishing</i> check box. This check box is available only if you have a PDF reader installed on your computer, such as Adobe Acrobat Reader.</li>

 <li>Next to <i>Optimize for</i>, select <i>Standard</i> for high quality printing, or <i>Minimum</i> size if print quality is not important and you want a small file size.</li>
<div class="tip">
<h2>Tip</h2>
<p>Submitting a project report?  Click the <i>Adobe PDF Conversion Options</i> button to save your file as <i>PDF/A</i> compliant.  Selecting this option ensures longterm compatibility or your document when archived in an electronic database.
<div class="photocenter"><img src="http://www.wpi.edu/Academics/ATC/Collaboratory/HowTo/Acrobat/Images/pdfa.gif"></div></p>
</div>
 <li>Click <i>Publish</i>.</li>

</ol>

<a name="acrobat"></a><h2>Option 2: Creating a PDF with Adobe Acrobat</h2>

<div class="note">
<h2>Note</h2>
<p>Creating a PDF file from within Adobe Acrobat requires the full version of the application, not just the Acrobat Reader. The full version is available on all WPI-owned machines. Please contact the 
<a href="mailto:helpdesk@wpi.edu">Helpdesk</a> to acquire a  copy, or consider using one of the other options described on this page.</p>
</div>

<ol>
	<li>On a PC, click on the Start menu and select <i>All Programs > Adobe > Adobe Acrobat</i>.</li>
	<li>When Acrobat opens, click <i>File - Create PDF - From File.</i><br>
<div class="photocenter"><img src="Images/new_pdf.jpg" width="592" height="461" /></div></li>
	<li>Select the file you want to convert by browsing to it in the dialog box that appears.<br>
<div class="photocenter"><img src="Images/AA1-2.gif"></div></li>
	<li>Choose <i>Open</i> – this begins the process of converting your file into a PDF file. The speed at which the file is converted into a PDF file depends upon the size of the original file. It should also be noted that as your document is being converted a number of windows may appear on your screen. This is entirely normal.</li>
	<li>Once the file has been converted, the PDF version of the file appears. Choose <i>File > Save as</i>, select the folder where you want to save the PDF file, and choose <i>Save</i>.<br>
<div class="photocenter"><img src="Images/AA1-3.gif"></div></li>
</ol>

<p>In addition, you may also create a PDF document from within Microsoft Word, Microsoft Excel, and Microsoft PowerPoint in two different ways:</p>

<ol>
<li>Open the Word document as you normally would and choose <i>File > Print</i>.<br>
<div class="photocenter"><img src="Images/AA1-5.gif"></div><br>
	<br>
	On the dialog box that appears, click the dropdown menu for the printer 
	name.<br>
<div class="photocenter"><img src="Images/AA1-7.gif"></div><br>
	<br>
In the dropdown menu, choose the <i>Adobe PDF</i> printer and click <i>OK</i>.<br>
<div class="photocenter"><img src="Images/AA1-6.gif"></div></li>
<li>Open the Word document as you normally would, choose <i>Adobe PDF > Create PDF</i>. You will be prompted to choose a location to save the new PDF file, as well as to choose a name for the new PDF file.<br>
<div class=note>This feature is a plug-in for Adobe Acrobat Pro and may not be enabled on all computers.</div>
  <div class="photocenter"><img src="Images/aa-word.jpg" width="620" height="167" /></div>
</li>
</ol>


<a name="printers"></a><h2>Option 3: PDF Printer on printers</h2>
<h3>How to Install the PDF Printer</h3>
<ol>
<li>If you are off-campus, first follow the steps on the
<a href="http://www.wpi.edu/Academics/CCC/Help/Network/Mapping/offxp.html">Off 
Campus Drive Mapping</a> page to connect to <i>\\filer.wpi.edu\yourusername</i>.</li>

<li>Go to <strong>Start</strong> -&gt; <strong>Run</strong>.  </li>


<div class="note">
  <h2>Note</h2>
<p>Windows Vista &amp; Windows 7 owners can use the <em>Search programs and files</em> instead. This is the small search box that appears when you click on the Windows Start Button.</p>
</div>


<li>Type <em>\\printers.wpi.edu\printtopdf</em><i> </i>and press <i>Enter</i>. This installs the printer on your computer.<br />
  <br />
  <i>Note: you may be required to login using your ADMIN or STUDENT credentials. </i></li>
</ol>

<h3>How to Print to PDF</h3>

<ol>
<li>Open the file that you want to convert to .pdf. </li>
<li>Go to <i>File > Print</i>.</li>
<li>Select the <i>Print to PDF on printers</i> printer.</li>
<li>Click <i>Print</i>.</li>
</ol>

<p>You will receive an e-mail notifying you that the document was  converted to a pdf file. The e-mail will include a link to the pdf  document on your filer drive. The .pdf file can be located in <i>My_Documents</i> folder located in your personal file share <i>\\filer.wpi.edu\home\My_Documents</i>.  This drive is automatically mapped to <i>R:</i> if you are logging into the ADMIN domain. Please note that the file  name may not be representative of your .pdf document. You will most  likely want to rename the file to something more appropriate and move  it to another location.</p>

<p>Here are some examples of .pdf filenames created using this method:</p>

<ul>
<li>A Test page: job_31-Test_Page.pdf</li>
<li>A Word Doc (Today.doc): job_99-Microsoft_Word_-_Today.pdf</li>
</ul>

<a name="primopdf"></a><h2>Option 4: Creating a PDF Using PrimoPDF</h2>

<p>The CCC Helpdesk suggests using PrimoPDF to convert to PDF from any application by simply "printing" to the PrimoPDF printer - it couldn't be easier! Within minutes, you can create high-quality PDFs by converting from Word, Excel, PowerPoint, and virtually any other printable file type.</p>

<p>Check out the <a href="http://www.primopdf.com/pdfs/primopdf_UG_4-0.pdf">PrimoPDF User Manual</a> to get started.</p>

<div class="note">
<h2>Note</h2>
<p>The CCC Helpdesk has found this free solution to create .PDF files that works for most people. It is important to note that this is not a supported product, has not been fully tested and may not work in all situations.</p>
</div>

<a name="rdc"></a><h2>Option 5: Creating a PDF Using the Remote Desktop</h2>

<p>The remote desktop option provides access to Adobe Acrobat Version 7, so you need to follow the instructions below when creating your file. Also, if you are off-campus, you need to 
<a href="http://www.wpi.edu/Academics/CCC/Netops/VPN/">connect to the VPN</a> in order to use the remote desktop feature.</p>

<ol>
<li>Hook into the Remote Desktop by opening the <i>Start</i> menu, going to <i>Accessories</i>, then <i>Communication</i>, then <i>Remote Desktop</i>.</li>
<li>Connect to <i>windows.wpi.edu</i> and login with your WPI network username and password.<br>
<div class="photocenter"><img src="Images/AA1-8.gif"></div></li>
<li>On a PC, click on the <i>Start</i> menu and select <i>All Programs > Adobe > Adobe Acrobat</i>.</li>
<li>In the upper-left corner, choose <i>File > Create PDF > From File</i>.<br>
<div class="photocenter"><img src="Images/AA1-1.gif"></div></li>
<li>Select the file you want to convert by browsing to it in the dialog box that appears.<br>
<div class="photocenter"><img src="Images/AA1-2.gif"></div></li>
<li>Choose <i>Open</i> – this begins the process of converting your file into a PDF file. The speed at which the file is converted into a PDF file depends upon the size of the original file. It should also be noted that as your document is being converted a number of windows will appear on your screen. This is entirely normal. </li>
<li>Once the file has been converted the PDF version of the file appears. Choose <i>File > Save as</i>, select the folder you wish to save the PDF file into, and choose <i>Save</i>.<br>
<div class="photocenter"><img src="Images/AA1-3.gif"></div></li>
</ol>

<div class="related">
<h2>Related Resources</h2>
<ul class="menu">
	<li><a href="pdfscanner.html">Converting a Print Document into a PDF File: Using the PDF Scanner</a></li>
	<li><a href="multiple.html">Creating a Single PDF File from Multiple Files</a></li>
	<li><a href="combine.html">Combining PDF Files</a></li>
</ul>
</div>

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