Alpha Chapter By-laws,

Upsilon Pi Epsilon Association

Article I: Scope of the By-Laws
  1. These By-Laws shall govern the conduct of the Chapter in those matters not specifically treated in the Constitution.
  2. Provisions of these By-Laws shall be subordinate to those of the Constitution.
Article II: Election of the Officers
  1. The Officers of the Chapter shall be elected at the first business meeting after the election of new Members.
  2. Installion of Officers shall take place at the meeting following their election.
  3. The newly elected Officers shall assume their duties upon installation.
  4. In order to be eligible to hold office, the President must have been active in the Chapter for the equivalent of one term.
  5. The Officers of this Chapter shall be elected by secret ballot.
  6. There shall be no voting of proxies allowed.
  7. In addition to the Officers designated in the Constitution, this Chapter may elect a Social Chairman and an Alumni Secretary.
  8. The Faculty Advisor shall be selected from the Computer Science teaching staff.
Article III: Chapter Meetings
  1. Regular meetings will be held at least once per term, excepting the Summer term.
  2. Special meetings may be called by the President, the Executive Council, or by petition of one-half of the Active Membership of the Chapter.
  3. A quorum shall consist of one third of the Active members of the Chapter in the conduct of the business of the Chapter, except for the election of Officers or new Members, at which three-quarters of the Active Members of the Chapter must be present.
  4. Except as specifically stated in the Constitution and By-Laws, the parliamentary guide for the conduct of all meetings shall by Roberts' Rules of Order.
  5. The order of conduct of a regular meeting shall be as follows:
    • Call to order
    • Roll call
    • Reading of minutes
    • Committe reports
    • Unfinished business
    • New business
    • Program or technical session (optional)
    • Adjournment
  6. Initiation of new Members shall be notified of a special meeting called for that purpose.
  7. All Active Members shall be notified of a special meeting and its purpose by the Corresponding Secretary one week prior to the meeting.
  8. No business shall be conducted at a called special meeting except that for which the meeting was called.
Article IV: Attendance
  1. Active Members shall be required to attend three-quarters of all meetings of the Chapter.
  2. Any Member who fails to attend fifty percent of all meetings, or who missed three consecutive meetings, shall automatically revert to inactive status.
  3. Restoration of a Member to Active Member status shall be by affirmative vote of a majority of the Active Members present, and the payment of five dollars.
Article V: Special Duties
  1. In addition to his regular duties, the Recording Secretary shall make all arrangements fro the regular and special meetings.
  2. In addition to his regular duties, the Vice-President shall perform the duties of the Parliamentarian.
Article VI: Fincances
  1. The minimum cash balance at the end of each school year shall be fifty dollars. Any deficiency from this amount shall be made up by an assessment of the Active Members.
  2. The initiation fee charged each new Member by the Chapter shall be five dollars, in addition to the initiation fee of the Association.
  3. Each initiate shall be required to pay all dues and initiation fees prior to his initiation.
  4. One week before the election of officers, the Treasurer shall submit to the President and the Faculty Advisor a written statment of the Financial condition of the Chapter. At the election meeting, this will be submitted to the Chapter, and will be entered into the minutes upon acceptance by the Chapter.
  5. Special assessments may be made at any time, upon approval of three-fourths of the Active Members of the Chapter.
Article VII: Initiation
  1. The initiation of new Members shall be held within four weeks of the time of their election.
  2. The initiation shall specifically avoid any practive which conflicts with WPI regulations or which constitutes an attack upon the personal dignity for the initiates. The activities shall be devised to stimulate the candidates interest in Computer Science and to acquaint them better with the Members of the Chapter.
  3. The last class of initiates shall consitute the Initiation Committee for newly elected Members. The President shall serve as chairman and a member ex-officer of the Initiation Commitee. It shall be the duty of this committee to assist the Corresponding Secretary with the written notification of all candidates with respect to their election as soon thereafter as possible, and to instruct the initiates concerning their pre-initiation duties, which shall be determined by the Initiation Committee with approval of the Faculty Advisor.
Article VIII: Election of Members
  1. There shall be one election of new Members each year.
  2. The Mebership Committee shall prepare a list of all eligible candidates, ordered with faculty members first, followed by students ranked according to analysis of academic standing.
  3. The list prepared according tot the preceding section shall be submitted to faculty Members of the Association, who shall be asked to make written remarks with respect to the fitness of the candidates with whom they are acquainted.
  4. The list of eligible candidates, together with the faculty members' remarks, shall be submitted to the Faculty Advisory Committee of the Chapter for final screening.
  5. The candidates from the list prepared by the Membership Committee who are favorably recommended by the Faculty Advisory Committeee shall have their names, and the remarks obtained under Section 3 of this Article, presented at the election meeting.
  6. Election of the candidates so selected to Membership shall be held according to Section or article IV of the Constitution of this Chapter.
  7. The names of those elected to membership shall be given to Corresponding Secretary, who shall then issue them invitations to become Members of the Association, and of this Chapter.
  8. Failure of a Member-elect to notify the Chapter of his acceptance of the invitation to Membership within one week of its issuance shall constitute notice of refusal.
Article IX: Standing Committees
  1. The President shall appoint a committee of not less than three active members, one of whom shall be designated Chairman, to pursue the establishment of the Association as an honor Society in Computer Science on a national level.
  2. The President shall appoint a committee of not less that three Active Members to develop, with the advice and counsel of the Faculty Advisor, a formal ritual to be followed in the initiation of Members and in the initiation of Officers. This committeee shall further function in cooperation with the national organization committee of the previous Section with respect to Chapter installation ceremonies.
  3. The President shall appoint a committee of not less that three Active Members, one of whom shall be desinated Chairman, to compile eligibility data and prepare lists of eligible candidates for membership in the Assocation, as required in Sections 2 and 3 of Article VIII of these By-Laws.
Article X: Adoption and Amendment
  1. These By-Laws shall become effective immediately upon adoption.
  2. These By-Laws shall remain in effect until revised or amended.
  3. A provision of these By-Laws may be temporarily suspened by a two-thirds vote of the Active Membership of the Chapter. The period of which the suspension is valid shall be dtermined at the time of the vote.
  4. A proposed amendment to these By-Laws must have two readings, with a provision for discussion at each, prior to voting thereon.
  5. A two-thirds affirmative vote of the Active membership of the Chapter shall be required for the adoption of an amendment to these By-Laws.
  6. These By-Laws shall be kept current by pen-and-ink correction and inseration of supplementary sheets whenever necessary.
Article IX: SOC Enabling Clause
  1. The Alpha Chapter of Massachusetts of the UPSILON PI EPSILON ASSOCIATION agrees to abide by the policies of Worcester Polytechnic Institute as well as federal, state, and local laws.